E-Signature for Companies and Institutions

A company signs all day: employment contracts, supplier agreements, client contracts, quotations, purchase orders, confidentiality agreements, renewals. When every one of them is a PDF that travels by email and waits for someone to print it, the business slows down. With ilzam the same documents are signed on phones and laptops in minutes, and every document has a status you can see. New to e-signature? Start with the complete guide to electronic signatures in Saudi Arabia.

The documents companies and institutions sign

• With employees: offer letters, contracts, amendments, policy acknowledgements, leave and clearance forms.
• With clients: quotations, service agreements, statements of work, renewals, approvals.
• With suppliers and partners: purchase orders, supply agreements, confidentiality agreements, delivery notes.
• Inside the organisation: internal approvals, authorisations, handover and acceptance forms.

What helps a company most

• Templates: the standard contract is prepared once; each new one only needs the names.
• Order and approvals: set who signs first, and add a manager to approve after them.
• Bulk send: one document to many people, each with their own status.
• Company stamp: add your stamp beside the signature.
• Identity checks: a code by email, SMS or WhatsApp, a password, or Nafath for the strongest check.
• One list for everything: see what needs you, what is waiting for others, and what is done. Remind the ones who are late.
• Records: each signed document comes with a record of who signed, when and from where, and a QR code to check the file.
• Tags: organise by department, client, project or year.

A day with ilzam

1. Morning: sales sends a quotation from a template; the client signs from the link on a phone.
2. Midday: HR sends offer letters; the hiring manager approves after the candidates sign.
3. Afternoon: procurement sends a purchase order to a supplier with the company stamp already on it.
4. Evening: the manager opens the list: what is done, what is waiting, who needs a reminder.

Getting started

Pick the three documents you send most. Make each a template, send one to yourself to see what the other person sees, then send the first real one. For the steps, read how to send a document for signature and track it, or how to sign a contract electronically.

Questions companies ask

Can the other party sign without an account?

Yes. They open the link, prove who they are with a code, a password or Nafath, and sign.

Can we add the company stamp?

Yes. You can place a stamp beside the signature.

Can several people sign one document, in order?

Yes. Add each signer and set the order; the next person is invited when it is their turn.

How do we follow many documents at once?

Your list shows every document and its status, including what needs you and what is waiting for others, and you can remind the late ones.

Can we send the same document to many people?

Yes. Save it as a template and use bulk send; each person gets their own document and status. See how a school does it.